Exhibitor Information



SPONSOR/EXHIBITOR INFORMATION

Thank you for your support of the CARA National Conference. Here is some information to assist you with the CARA National Conference:

IMPORTANT DATES:

  • March 27 – Company Logos, Bios and links to be uploaded to Conference Website
  • April 10 - Completing selection for vendor showcase date and time (where applicable)
  • April 21 – Upload logos and information to VFairs for the Mobile App
  • April 21 – Confirmation of exhibitor table at Conference (where applicable)
  • April 24 – Confirmation of table assignment at Conference (where applicable)
  • May 1 – Last day to register for the conference
  • May 7 – First day boxes may arrive at the Sheraton Vancouver Airport
  • May 11 – Move out
  1. If you have any questions your main contact is Nancy Jones nancy@strategicevents.ca
  2. The conference take place at the Sheraton Vancouver Airport Hotel. The address is:
    Sheraton Vancouver Airport Hotel
    7551 Westminster Hwy
    Richmond BC
    V6X 1A3
  3. Please use the shipping label for all boxes.
  4. Boxes should not arrive prior to Thursday May 7, 2026
  5. Please inform nancy@strategicevents.ca if you are planning to ship items and provide the tracking numbers
  6. Exhibitor Tables are available to Diamond, Platinum, Gold and Silver Sponsors.
  7. Each Sponsor is to receive 1 6ft table (30 inch wide), 2 chairs and access to power and wifi.
  8. Please note that these are NOT 10x10 Booths. See the attached for the exhibitor table layout. (Tables to be assigned no later than April 24 with Diamond, then platinum and Gold having first choice in tables).
  9. If you are a sponsor but do not wish to have a table, please let us know by April 21st.
  10. All Diamond, Platinum, Gold and Silver sponsors will be provided with a code to be used for gamification. More information to be provided closer to the conference date.
  11. Move In: Sponsors and Exhibitors can move in as follows: Sunday May 10 – 10:00 AM – 4:00 PM or Monday May 12 6:00AM – 8:00 AM
  12. Move out: Sponsors and Exhibitors may move out on Wednesday May 13 after 11:00 AM
  13. Upon arrival at the conference please come to the badge pick up area at the Registration Desk to pick up your name badge and ribbon