IMPORTANT DATES AND DEADLINES:

• April 3 – last day to submit headshots and biographies
• April 3 – last day to add or change/panelists (any changes after this date may not be recognized in the programming, on the website, or mobile app).
• May 1 – Registration Deadline
• May 5 – Deadline to provide presentations and materials to upload to the Mobile App prior to the conference.

PRESENTER INFORMATION

Here is some information to help you prepare for the upcoming CARA Conference:

• The agenda is now confirmed. Session dates, times, and room locations have been finalized. The only exceptions would be:
  • If a session is cancelled, in which case other sessions may be moved to fill the available time slot. This would only occur following discussion with the organizers and presenters.
  • If there is overwhelming demand for a session, a room change may be considered to accommodate additional attendees. All affected parties would be consulted before any changes are made.
• View the linked presentation for best practices on creating your presentation. You will need to register and once approved the Password to use is &ye*7yxa to access the presentation.
• Upon arrival at the conference centre at the Sheraton Vancouver Airport, pick up your name badge and a speaker ribbon and confirm that your presentation has been received.
• Confirm your speaking day, time and room. Consider familiarizing yourself with the room prior to your presentation.
• You must bring your presentation with you on a USB Drive – presentations will NOT be preloaded onto laptops.
• Printing policy – the CARA conference is paperless. Should you have worksheets please ensure they are uploaded along with your presentation.
• Each room will be moderated. The moderator will introduce the speaker, help to facilitate Q&A and keep track of time.
• Presenters have access to the room 15 minutes prior to their session.
• Steveston A is the speaker ready room. It is unlocked and available Monday – Wednesday for all speakers to use.
• REGISTRATION: All speakers must register for the conference. If you are only attending your session to present and will not be participating in the conference, please email barbara@strategicevents.ca. You will be required to pick up a badge prior to presenting.

AV EQUIPMENT

All of the rooms are equipped as follows:

• Podium
• 1 8ft table and chairs
• Laptop
• 2 Microphones – your choice of either handheld or lapel
• Clicker for advancing slides
• Screens and Projectors. Britannia and Westminster are set up with 2 Screens for Bilingual Presentations.

PRESENTATIONS

• Presentations should be in PowerPoint or Keynote only. Please email barbara@strategicevents.ca with a PDF of your presentation or it can be uploaded at registration.
• Here is the New CONFERENCE Template to use. If you are using your own template, please add the first and last slide from the Template to your deck.

VIRTUAL PRESENTERS

It is possible to link in external speakers into sessions. Note that this is one-way. Attendees will be able to see the speaker, however the virtual speaker will not be able to see the attendees. Email barbara@strategicevents.ca to discuss options.